Board Policies & Administrative Procedures
Board Policies
The Board of Trustees governs on behalf of the citizens of the Mt. San Antonio Community College District in accordance with Education Code Section 70902. The Board establishes policies (BP) that define the institutional mission and sets prudent, ethical, and legal standards for college operations.
Administrative Procedures
Administrative Procedures (AP) are revised, updated, or edited based on recommendations from units across campus following a systematic revision and review process and discussion by designated groups whose work is affected by changes to ensure accuracy and broad institutional dialogue as the basis for building consensus.
Chapter 1 — The College
BP# | Board Policy | AP# | Administrative Procedures |
---|---|---|---|
BP 1100 | The Mt. San Antonio Community College District | ||
BP 1200 | College Mission |
Chapter 2 — Board of Trustees
BP# | Board Policy | AP# | Administrative Procedures |
---|---|---|---|
BP 2010 | Board Membership | ||
BP 2015 | Student Member | AP 2015 | Student Member |
BP 2100 | Board Elections | ||
BP 2105 | Election of Student Member | AP 2105 | Election of Student Member |
BP 2110 | Vacancies on the Board | AP 2110 | Vacancies on the Board |
BP 2200 | Board Duties and Responsibilities | ||
BP 2210 | Officers | AP 2210 | Officers |
BP 2220 | Committees of the Board | ||
BP 2305 | Annual Organizational Meeting | ||
BP 2310 | Regular Meetings of the Board | ||
BP 2315 | Closed Sessions | ||
BP 2320 | Special and Emergency Meetings | AP 2320 | Special and Emergency Meetings |
BP 2330 | Quorum and Voting | ||
BP 2340 | Agendas | ||
BP 2345 | Public Participation at Board Meetings | ||
BP 2350 | Speakers | ||
BP 2355 | Decorum | ||
BP 2360 | Minutes | ||
BP 2365 | Recording | AP 2365 | Recording |
BP 2410 | Board Policies and Administrative Procedures | AP 2410 | Process for Revision of APs or BPs |
BP 2430 | Delegation of Authority to College President/CEO | ||
BP 2431 | CEO Selection | ||
BP 2432 | College President/CEO Succession | ||
BP 2435 | Evaluation of College President/CEO | AP 2435 | Evaluation of College President/CEO |
BP 2610 | Presentation of Initial Collective Bargaining Proposals | AP 2610 | Presentation of Initial Collective Bargaining Proposals |
BP 2710 | Conflict of Interest | AP 2710 | Conflict of Interest |
AP 2712 | Conflict of Interest Code | ||
BP 2715 | Code of Ethics/Standards of Practice | AP 2715 | Code of Ethics/Standards of Practice |
BP 2716 | Political Activity | ||
BP 2717 | Personal Use of Public Resources | ||
BP 2720 | Communications Among Board Members | ||
BP 2725 | Board Member Compensation | ||
BP 2730 | Health Benefits | ||
BP 2735 | Board Member Travel | ||
BP 2740 | Board Education | ||
BP 2745 | Board Self-Evaluation | AP 2745 | Board Self-Evaluation |
Chapter 3 — General Institution
BP# | Board Policy | AP# | Administrative Procedures |
---|---|---|---|
BP 3050 | Institutional Code of Ethics | AP 3050 | Institutional Code of Ethics |
BP 3100 | Organizational Structure | AP 3100 | Organizational Structure |
AP 3110 | Academic Department Reorganization | ||
BP 3200 | Accreditation | AP 3200 | Accreditation |
BP 3250 | Institutional Planning | AP 3250 | Institutional Planning |
BP 3255 | Participation in Local Decision-Making | AP 3255 | Participation in Local Decision-Making |
AP 3260 | Institutional Review Board | ||
BP 3280 | Grants | ||
BP 3300 | Public Records | AP 3300 | Public Records |
BP 3310 | Records Retention and Destruction | AP 3310 | Records Retention and Destruction |
BP 3410 | Prohibition of Unlawful Discrimination | AP 3410 | Prohibition of Unlawful Discrimination |
BP 3420 | Equal Employment Opportunity | AP 3420 | Equal Employment Opportunity |
BP 3430 | Prohibition of Harassment | AP 3430 | Prohibition of Harassment |
AP 3434 | Responding to Harassment Based on Sex Under Title IX | ||
AP 3435 | Discrimination and Harassment Investigations | ||
BP 3440 | Individuals with Disabilities | AP 3440 | Service Animals |
AP 3450 | Accessibility of Audiovisual Media – Captioning | ||
BP 3500 | Campus Safety/Emergency Plan | AP 3500 | Campus Safety |
AP 3503 | Emergency Procedures | ||
BP 3505 | Emergency Response Plan | ||
BP 3510 | Workplace Violence Plan | AP 3510 | Workplace Violence Prevention |
BP 3515 | Reporting of Crimes | AP 3515 | Reporting of Crimes |
AP 3516 | Registered Sex Offender Information | ||
BP 3518 | Child Abuse Reporting | AP 3518 | Child Abuse Reporting |
BP 3520 | Local Law Enforcement | AP 3520 | Local Law Enforcement |
BP 3525 | Use of Force | ||
BP 3530 | Weapons on Campus | AP 3530 | Weapons on Campus |
BP 3540 | Sexual Misconduct, Dating Violence, Domestic Violence, and Stalking | AP 3540 | Sexual Misconduct, Dating Violence, Domestic Violence, and Stalking |
BP 3550 | Drug-Free Environment and Drug Prevention Program | AP 3550 | Drug-Free Environment and Drug Prevention |
BP 3555 | HIV/AIDS | AP 3555 | HIV/AIDS |
BP 3560 | Alcoholic Beverages | AP 3560 | Alcoholic Beverages |
BP 3565 | Smoking on Campus | AP 3565 | Smoking on Campus |
BP 3600 | Auxiliary Organizations | AP 3600 | Auxiliary Organizations |
BP 3700 | Social Media | AP 3700 | Social Media |
AP 3710 | Filming and Photography | ||
BP 3720 | Computer Use | AP 3720 | Computer and Network Use |
BP 3721 | Information Security | AP 3721 | Information Security |
BP 3730 | Text Messaging | AP 3730 | Text Messaging |
BP 3810 | Claims Against the College | AP 3810 | Claims Against the District |
BP 3820 | Gifts and Donations | AP 3820 | Gifts and Donations |
BP 3830 | Flag at Half Staff | AP 3830 | Flag at Half Staff |
BP 3900 | Freedom of Expression (Speech: Time, Place, and Manner) | AP 3900 | Freedom of Expression (Speech: Time, Place, and Manner) |
BP 3910 | Solicitation, Advertising, and Sales | AP 3910 | Solicitation, Advertising, and Sales |
BP 3911 | Student Credit Card Solicitations | AP 3911 | Student Credit Card Solicitations |
BP 3915 | Distribution of Duplicated Material by Off-Campus Persons or Groups | ||
BP 3930 | Children on Campus | ||
BP 3940 | Animals on Campus |
Chapter 4 — Academic Affairs
BP# | Board Policy | AP# | Administrative Procedures |
---|---|---|---|
BP 4010 | Academic Calendar | AP 4010 | Academic Calendar |
BP 4020 | Program, Curriculum, and Course Development | AP 4020 | Program and Curriculum Development |
AP 4021 | At-Risk Programs and Program Discontinuance | ||
AP 4024 | Units-to-Contact-Hour Relationship | ||
BP 4025 | Philosophy and Criteria for Associate Degree and GE | ||
AP 4026 | Philosophy and Criteria for International Education | ||
AP 4027 | Catalog Rights | ||
BP 4030 | Academic Freedom | AP 4030 | Academic Freedom |
BP 4040 | Library Services | AP 4040 | Library and Other Instructional Support Services |
BP 4050 | Articulation | AP 4050 | Articulation |
AP 4051 | Course Equivalencies and Variances | ||
BP 4060 | Delineation of Functions Agreement | AP 4060 | Delineation of Functions Agreements |
BP 4100 | Graduation Requirements for Degrees and Certificates | AP 4100 | Graduation Requirements for Degrees and Certificates |
AP 4101 | Independent Study | ||
AP 4102 | Career and Technical Education | ||
AP 4103 | Work Experience | ||
AP 4104 | Contract Education | ||
AP 4105 | Distance Learning | ||
BP 4110 | Honorary Degrees | AP 4110 | Honorary Degrees |
BP 4220 | Standards of Scholarship, Progress, and Probation and Dismissal | AP 4220 | Standards of Scholarship — Delegation |
AP 4221 | Deans’ and President’s Lists | ||
AP 4222 | Remedial Coursework | ||
BP 4225 | Course Repetition | AP 4225 | Course Repetition and Withdrawals |
BP 4226 | Multiple and Overlapping Enrollments | ||
AP 4228 | Course Repetition — Significant Lapse of Time | ||
BP 4230 | Grading Symbols | AP 4230 | Grading Symbols |
AP 4231 | Grade Changes | ||
AP 4232 | Pass/No-Pass Grading | ||
AP 4233 | Security of Grade Records | ||
BP 4235 | Credit by Examination | AP 4235 | Credit by Examination |
BP 4240 | Academic Renewal Without Course Repetition | AP 4240 | Academic Renewal |
BP 4250 | Probation, Dismissal, and Reinstatement | AP 4250 | Probation |
AP 4255 | Dismissal and Reinstatement | ||
BP 4260 | Pre-requisites and Co-requisites | AP 4260 | Prerequisites, Co-requisites, and Advisories |
BP 4270 | Use of General Ed Courses Completed at Other Institutions | AP 4270 | Use of General Education Courses Completed at Other Accredited Institutions |
AP 4275 | Guidelines for Certifying Baccalaureate Level Courses | ||
AP 4280 | Use of BA/BS or Higher Degree to Waive Associates Requirement | ||
AP 4285 | Credit for Prior Learning or Extra-Institutional Learning | ||
BP 4290 | Academic Honesty | AP 4290 | Student Academic Honesty |
BP 4300 | Field Trips and Excursions | AP 4300 | Field Trips and Excursions |
AP 4350 | Student Travel Guidelines | ||
BP 4400 | Community Services Programs | AP 4400 | Community Services |
BP 4500 | Athletics | AP 4500 | Athletics |
AP 4555 | Athletics Special Events | ||
AP 4600 | Student News Media | ||
BP 4700 | Classroom Visitors and Other Attendees | AP 4700 | Classroom Visitors and Other Attendees |
Chapter 5 — Student Services
BP# | Board Policy | AP# | Administrative Procedures |
---|---|---|---|
BP 5000 | Student Success | ||
BP 5010 | Admissions | AP 5010 | Admissions |
AP 5011 | Admission and Concurrent Enrollment of High School and Other Young Students | ||
AP 5012 | International Students | ||
AP 5013 | Military Personnel, Federal Civil Service Employees, and Their Dependents | ||
BP 5015 | Residence Determination | AP 5015 | Residence Determination |
BP 5020 | Nonresident Tuition | AP 5020 | Non-resident Tuition |
BP 5030 | Fees | AP 5030 | Fees |
AP 5031 | Instructional Materials Fees | ||
BP 5035 | Withholding of Student Records | AP 5035 | Withholding of Student Records and Registration Privileges |
BP 5040 | Student Records, Directory Information, and Privacy | AP 5040 | Student Records, Directory Information, and Privacy |
AP 5043 | Use of Social Security Numbers | ||
AP 5045 | Student Records: Challenging Content and Access Log | ||
BP 5050 | Student Success and Support Program | AP 5050 | Student Success and Support Program |
BP 5052 | Open Enrollment | AP 5052 | Open Enrollment |
BP 5055 | Enrollment Priorities | AP 5055 | Enrollment Priorities |
AP 5070 | Attendance | ||
AP 5071 | Student Leave of Absence | ||
AP 5075 | Course Adds and Drops | ||
BP 5110 | Counseling | AP 5110 | Counseling |
BP 5120 | Transfer Center | AP 5120 | Transfer Center |
BP 5130 | Financial Aid | AP 5130 | Financial Aid |
BP 5140 | Students with Disabilities | AP 5140 | Students with Disabilities — General Academic Adjustments |
AP 5141 | Students with Disabilities — Accessibility of Instructional Print & Alternate Media | ||
AP 5142 | Students with Disabilities — Accessibility of Multimedia Material: Captioning | ||
BP 5150 | Extended Opportunity Programs and Services | AP 5150 | Extended Opportunity Programs and Services |
BP 5200 | Student Health Services | AP 5200 | Student Health Services |
BP 5210 | Communicable Disease | AP 5210 | Communicable Diseases |
BP 5300 | Student Equity | AP 5300 | Student Equity |
AP 5310 | Student Bill of Rights | ||
BP 5400 | Associated Students Organization | AP 5400 | Associated Students |
BP 5410 | Associated Students Elections | AP 5410 | Associated Students Elections |
BP 5420 | Associated Students Finance | AP 5420 | Associated Students Finance |
BP 5500 | Standards of Conduct | ||
AP 5520 | Student Discipline Procedures | ||
AP 5530 | Student Rights and Grievances | ||
BP 5560 | Outside Speakers/Performers |
Chapter 6 — Business & Fiscal Affairs
BP# | Board Policy | AP# | Administrative Procedures |
---|---|---|---|
BP 6100 | Delegation of Authority | AP 6100 | Delegation of Authority |
BP 6150 | Designation of Authorized Signatures | AP 6150 | Designation of Authorized Signatures |
BP 6200 | Budget Preparation | AP 6200 | Budget Preparation |
BP 6250 | Budget Management | AP 6250 | Budget Management |
BP 6300 | Fiscal Management | AP 6300 | Fiscal Management |
AP 6305 | Reserves | ||
AP 6310 | Accounting | ||
BP 6320 | Investments | AP 6320 | Investments |
AP 6322 | Employee Indemnity Bonds | ||
AP 6325 | Payroll | ||
BP 6330 | Purchasing | AP 6330 | Purchasing |
BP 6340 | Contracts | AP 6340 | Bids and Contracts |
AP 6350 | Contracts — Construction | ||
AP 6360 | Contracts — Electronic Systems and Materials | ||
AP 6365 | Accessibility of Information Technology | ||
AP 6370 | Contracts — Personal Services | ||
BP 6400 | Audits | AP 6400 | Audits |
BP 6500 | Property Management | AP 6500 | Property Management |
BP 6510 | Networked Video Cameras | AP 6510 | Networked Video Cameras |
BP 6520 | Security for District Property | AP 6520 | Security for College Property |
AP 6530 | College Vehicles/Transportation | ||
BP 6530 | Closed Circuit Television Surveillance Systems | AP 6535 | Use of College Equipment |
BP 6540 | Insurance | AP 6540 | Insurance |
BP 6550 | Disposal of Property | AP 6550 | Disposal of Personal Property |
BP 6600 | Capital Construction | AP 6600 | Capital Construction |
AP 6610 | Facilities Project Prioritization | ||
BP 6620 | Naming of Buildings | AP 6620 | Naming of Buildings |
BP 6625 | College Fund-raising | AP 6625 | College Fund-raising |
BP 6700 | Civic Center and Other Facilities Use | AP 6700 | Campus Events and Use of Campus Facilities |
BP 6740 | Citizens’ Oversight Committee | AP 6740 | Citizens’ Oversight Committee |
BP 6750 | Traffic and Parking Regulations | AP 6750 | Traffic and Parking Regulations |
BP 6800 | Safety | AP 6800 | Safety |
AP 6850 | Hazardous Materials | ||
BP 6900 | Bookstore | AP 6900 | Bookstore |
BP 6920 | Mileage Allowance | AP 6920 | Mileage Allowance |
AP 6955 | Work Orders | ||
AP 6960 | Art Objects or Loaned Exhibits | ||
AP 6970 | School Farm Administration | ||
AP 6975 | Key Issuance Regulations | ||
AP 6985 | Advertising in Class Schedules |
Chapter 7 — Human Resources
BP# | Board Policy | AP# | Administrative Procedures |
---|---|---|---|
BP 7100 | Commitment to Diversity | AP 7100 | Commitment to Diversity |
BP 7110 | Delegation | AP 7110 | Delegation of Authority |
BP 7120 | Recruitment and Hiring | AP 7120 | Recruitment and Hiring - Faculty |
AP 7121 | Recruitment and Hiring — Classified Employees | ||
AP 7122 | Recruitment and Hiring — Management Employees | ||
AP 7123 | Recruitment and Hiring - Confidential Employees | ||
AP 7124 | Recruitment and Hiring - Executive Management Employees | ||
AP 7125 | Verification of Eligibility for Employment — Immigration Status | ||
AP 7126 | Applicant Background Checks | ||
AP 7127 | Applicant Travel Reimbursement | ||
BP 7130 | Compensation | AP 7130 | Compensation |
BP 7140 | Collective Bargaining | AP 7135 | Hiring Temporary Special Project Administrators |
AP 7145 | Personnel Files | ||
BP 7210 | Academic Employees | ||
BP 7160 | Professional Development | AP 7160 | Professional Development |
BP 7211 | Minimum Qualifications and Equivalencies | AP 7211 | Minimum Qualifications and Equivalencies |
AP 7216 | Academic Employees: Grievance Procedure for Contract Decisions | ||
BP 7230 | Classified Employees | AP 7230 | Classified Employees |
AP 7231 | Seniority | ||
AP 7232 | Classification Review | ||
AP 7234 | Overtime | ||
AP 7236 | Substitute and Short Term Employees | ||
AP 7237 | Layoffs | ||
BP 7240 | Confidential Employees | AP 7240 | Confidential Employees |
BP 7250 | Educational Administrators | AP 7250 | Educational Administrators |
BP 7260 | Classified Supervisors and Managers | AP 7260 | Classified Managers |
AP 7270 | Student Workers | ||
BP 7310 | Nepotism | ||
AP 7330 | Communicable Disease | ||
BP 7335 | Health Examinations | AP 7335 | Health Examinations |
AP 7336 | Certification of Freedom from Tuberculosis | ||
AP 7337 | Fingerprinting | ||
BP 7340 | Leaves | ||
AP 7342 | Holidays | ||
AP 7343 | Industrial Accidents and Illness | ||
AP 7344 | Employee Absence and Illness | ||
BP 7345 | Catastrophic Leave | AP 7345 | Catastrophic Leave |
AP 7346 | Employees Called to Military Duty | ||
BP 7350 | Resignations | AP 7350 | Resignations |
AP 7351 | Sick Leave for Temporary Employees Not Represented by a Collective Bargaining Unit | ||
AP 7352 | Jury Duty for Short-term Hourly, Substitute, and Professional Expert Employees Not Represented by a Bargaining Unit | ||
BP 7360 | Discipline and Dismissals — Academic Employees | ||
BP 7365 | Discipline and Dismissals — Classified Employees | AP 7365 | Discipline and Dismissal - Classified Employees |
AP 7366 | Reinstatement | ||
BP 7370 | Political Activity | AP 7370 | Political Activity |
AP 7371 | Personal Use of Public Resources | ||
BP 7380 | Retiree Health Benefits; Academic Employees | AP 7380 | Retiree Health Benefits — All Employees |
AP 7381 | Health and Welfare Benefits | ||
BP 7385 | Salary Deductions | ||
BP 7400 | Travel | AP 7400 | Conference and Travel |
AP 7500 | Volunteers, Interns, and Fieldwork | ||
BP 7510 | Domestic Partners | ||
BP 7600 | Campus Public Safety Officers | AP 7600 | Campus Public Safety |
BP 7601 | Police and Campus Safety Department Internal Policies and Procedures | ||
AP 7650 | Subpoena Process | ||
BP 7700 | Whistleblower Protection | AP 7700 | Whistleblower Protection |
AP 7715 | Faculty Code of Ethics |